Privacy Policy

 

HSS AKINGAM Privacy Policy

Updated on 01-03-2024

The HSS AKINGAM is committed to protecting the privacy and information it collects from its community. This policy explains how The HSS AKINGAM collects and handles information it receives from applicants and their families, students and their families, alumni, employees (including applicants for employment) and others who interact with The HSS AKINGAM or its website. Other than IP addresses and traffic information collected described below, we do not collect personally identifying information on our website unless you choose to provide such information to us.

This policy sets forth the type of information we collect, how it is stored and used, and the rights and options you may have with respect to your personal information.

Our goal is to collect the minimum amount of information necessary - whether from applicants, enrolled students, alumni, employees, or contractors.

We collect information you provide us. A person’s interaction with The HSS AKINGAM occurs during the admissions process, and throughout a student’s enrolment at The HSS AKINGAM, and as alumni. We also collect information from applicants for employment as well as employees and contractors of the school.

It is important to the School to protect the privacy of young children who may use our website. The School does not knowingly solicit or collect the personal information of children under the age of 13 on this website. Children under the age of 13 are not permitted to submit an inquiry form or application to the School. Parents or legal guardians of a child under the age of 13 must complete the inquiry form and consent to the submission of an application to the School.

The primary purpose of information collection through the HSS AKINGAM School App is centred around the admission process. The app/website ensures that only necessary information required for admission procedures is obtained from users. This includes details such as student's name, contact information, previous academic records, and other relevant data essential for the admission process. Any additional information not directly related to admission is not solicited through the app to maintain data privacy and security for users.

 

Moreover, it is imperative to note that the HSS AKINGAM School App /website upholds a strict policy against requesting sensitive information such as account details or One-Time Passwords (OTPs) from its users. This measure is in place to prevent unauthorized access to personal accounts and to protect users from potential phishing scams or online fraud. By refraining from soliciting account credentials within the app, the school ensures a secure digital environment for all users, promoting trust and confidence in its services.

 

Additionally, the school app/website collects photos of students during the registration process and various curricular or co-curricular activities organized by the school. These photos may be used for internal purposes, such as identification badges, event documentation, or academic records. However, the school respects the privacy preferences of its users regarding the display of their photos on the school website or app. If an individual chooses not to have their photos showcased on the digital platforms, they are kindly requested to submit a consent form expressing their preference. This mechanism allows users to have control over the visibility of their images online, ensuring their privacy rights are upheld at all times.

Admissions:

The School App/website HSS AKINGAM collects information such as student names, father name, grades, attendance records, contact details and other necessary Details for registration. This information is gathered during the registration process or when the user interacts with the app. Additionally, the app may use cookies to enhance the user experience and track usage patterns.

It is expected that information shared with The HSS AKINGAM during the admission process is given with the consent of a parent or guardian. The school does not knowingly collect information from anyone under the age of 18 without the consent of a parent or guardian.

During the admissions process, personal information will be collected and stored about the applicant and family for the purposes of evaluating the applicant. The HSS AKINGAM also will use the information for communicating with the family during the admissions process.

Personal information about applicants, their parents/guardians and siblings will be collected via our website (the Inquiry Form) as well as by The Standard Application Online administered by the IT Cell of Admission section or other similar common applications administered by a third party like Google form etc. Additional information may be collected by the admissions office via various interviews, phone calls, references, and emails.

Types of personal information collected include names, addresses, phone numbers, emails, gender, dates of birth, race, ethnicity, nationality, citizenship, educational history, and legacy status. Further, we collect information about the student’s academic and disciplinary history, athletic, and extra-curricular records and interests, and possibly financial information (to process financial aid requests). Additional information regarding the applicant’s parents or guardians such as employment and marital status also will be collected.

As part of the admissions process, the school also may gather or receive information from other sources regarding medical/educational records, standardized tests, and other evaluative material. The types of information we collect in these cases may be specific to the individual.

You are required to provide this information if you would like to apply to or be enrolled at The HSS AKINGAM. Without this information, The HSS AKINGAM cannot process a student’s application or enroll them. To the extent that any requested personal information is not necessary for the performance of The HSS AKINGAM’s agreements and policies, such requests will be separately identified and the appropriate consent obtained.

Applicant information is kept permanently.

Alumni and Friends:

Alumni, friends and parents are lifelong members of The HSS AKINGAM community. HSS AKINGAM is dedicated to keeping our alumni, friends and parents (past and present) connected to the school.

Types of information collected include name, address, phone number, email, gender, date of birth, employment, gifts received, and events attended. The information we collect is used for a variety of reasons, including:

• Directory information, including the online alumni community.
• Communicating with you to let you know about receptions, reunions, and other events with alumni or Taft faculty/administrators in the area.
• Making you aware of projects and opportunities to support the school (via volunteering, gifts, etc.)
• General Fundraising
• Surveys
• Promoting services we may offer to alumni.

Since The HSS AKINGAM likes to keep in contact with you for life, we retain these records permanently.

For any questions regarding the collection or use of alumni information, please contact ghssakingam@gmail.com

Disclosure of Your Information:

We may disclose your information pursuant to legal requirements and to comply with our school rules and policies. We also may share your information with:

• Law enforcement or other governmental officials, in response to a verified request relating to an investigation or alleged illegal activity;
• Third parties that provide a valid subpoena or court order; or
• Third parties as requested or authorized by you (or your parent or guardian).

The HSS AKINGAM uses Google sheets for storing the data in its operations. Most information, including personal information, is processed and/or stored in these Sheets. As the Google sheets are more authentic data storing tool, we found it more secure and trust worthy.

External Links

Our website offers links to other sites that are not owned or affiliated with The HSS AKINGAM. These sites have their own security policies, terms of use and privacy policies. If you choose to visit one of these websites you should review the policies of that particular site. The HSS AKINGAM exercises no control over, and is not responsible for the privacy practices or the content of such websites.

Your Rights Regarding Your Personal Information:

Information Access

You may request confirmation of whether or not The HSS AKINGAM is processing personal information about you. If so, you have the right to see or obtain a copy of that information and to learn: for what purpose(s) we are processing that information; the categories of information; the identity of those who receive the information; if we receive personal information about you from other sources, any available information about those sources; and how long we keep the information or, if the period is not determined, the factors that we use to determine that period.

Correction and Completion

You have the right to request correction of personal information that you believe is inaccurate. Where you believe the information is incomplete, you have the right to complete the information, including by supplementing the information with a statement. However, the correction in certain elements is restricted as mentioned in admission policy of school.

Right of Erasure or “To be Forgotten”

You have the right to request that The HSS AKINGAM permanently delete your personal information when:

• we no longer need your information for the purposes for which it was collected;
• we have been processing the particular information based only on your consent, you withdraw your consent, and there is no other legal ground for us to continue processing;
• you successfully object to the processing of certain information (see “Objection” below);
• the information has been unlawfully processed; or
• erasure is required by law.

This right will not apply where continued processing of your information is necessary for:

• the exercise of the right of freedom of expression and information;
• compliance with applicable law;
• performance of a task carried out in the public interest or the exercise of official authority vested in The HSS AKINGAM;
• ensuring the functionality and stability of said system;
• for reasons of public health;
• certain types of archiving that is in the public interest, scientific or historical research or statistical purposes; or
• the establishment, exercise or defense of legal claims.

Although The HSS AKINGAM may remove most personal information such as contact information (address, phone number, etc.), there may be information we cannot remove, including, but not limited to, certain records such as the user’s attendance at The HSS AKINGAM and their grades or information about certain donations made to the school.

Security

The School App/website HSS AKINGAM takes security seriously and implements measures to protect the information collected. This includes encryption of data, regular security audits, and compliance with data protection laws. Users also have a responsibility to safeguard their login credentials and report any suspicious activity.

The school employs commercially reasonable physical, electronic, and procedural safeguards to protect the confidentiality and security of personal information and other information and data transmitted to us. However, no data transmission over the Internet or other network can be guaranteed to be 100% secure. You acknowledge and accept the data security risks of using our website and our services. So we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

Application Data. If you use our application(s), we also may collect the following information if you choose to provide us with access or permission:

• Geolocation Information. We may request access or permission to track location-based information from your mobile device, either continuously or while you are using our mobile application(s), to provide certain location-based services. If you wish to change our access or permissions, you may do so in your device's settings.

• Push Notifications. We may request to send you push notifications regarding your account or certain features of the application(s). If you wish to opt out from receiving these types of communications, you may turn them off in your device's settings.

This information is primarily needed to maintain the security and operation of our application(s), for troubleshooting, and for our internal analytics and reporting purposes.

 

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

 

Contact Information to:

If you wish to exercise any of the rights described above or have any questions about this Privacy Policy, please do so by contacting ghssakingam@gmail.com

We will attend to your request promptly and will respond within a reasonable time. If you are dissatisfied with our handling of your request, we ask that you give us the opportunity to resolve the issue; however, you have a right to lodge a complaint with the supervisory authority where you are located.

Changes to this Policy

The School reserves the right, in its sole discretion, to change this Privacy Policy in whole or in part, at any time. Your continued use of the website after any changes to the Privacy Policy have been become effective will be considered acceptance of those changes. When we make changes we will also revise the "last modified" date of the Privacy Policy page. We encourage you to review this Privacy Policy periodically.